AGENDA for the Extraordinary General Meeting of Shareholders of Koninklijke Vopak N.V. (Royal Vopak) to be held on Wednesday 22 December 2004 Westerlaan 10, Rotterdam, the Netherlands commencing at 4 pm
- Opening
- Purchasing authorisation
- Capital reduction
- Amendment of the Articles of Association
- Any other business
- Close
An explanation of the agenda items 2, 3 and 4 follows hereafter in the Shareholders' circular.
This Agenda, the Shareholders' circular as well as a proposal to amend the Articles of Association , including explanatory notes can be downloaded as of today at www.vopak.com and are available for inspection as of today up to and including the end of the meeting at the offices of the company (department Corporate Communication & Investor Relations tel.: 010-4002778) and can be obtained free of charge at the office of the company as well as at ABN AMRO Bank N.V., Foppingadreef 22, 1102 BS Amsterdam and at ABN AMRO Bank N.V. Servicedesk (tel. 076-5799455).
Rotterdam, The Netherlands, 6 December 2004.
The Executive Board
For the record, the procedure for registration and representation at the forthcoming Extraordinary General Meeting of Shareholders is given below.
Record Date
Admission to the Meeting is for holders of shares in Royal Vopak (and other holders of rights to attend the meeting) on Wednesday 15 December 2004 (‘Record Date’), following the processing of all sales and purchases of shares until that date, whose names are recorded in one of the (sub)registers mentioned below and who have expressed the wish to attend the meeting, in accordance with the conditions set out below. The administrations held by the affiliated institutions of the Nederlands Centraal Instituut voor Giraal Effectenverkeer B.V. and the register of Royal Vopak in Rotterdam have been designated as (sub)registers.
Holders of bearer shares
If you wish to attend the meeting as the holder of bearer shares, you must notify ABN AMRO Bank N.V., Kemelstede 2, Breda, of this via the bank or agent where your shares are recorded, including confirmation of the number of shares registered in your name. The notification and confirmation must be received in writing by ABN AMRO Bank N.V. no later than on the Record Date. Your shares are and will remain registered in your name until the Record Date. The blocking of your shares will be lifted on Thursday 16 December 2004. You will receive a certificate of deposit from ABN AMRO Bank N.V. that you should exchange for an admission card at the registration desk.
Holders of registered shares
If you wish to attend the meeting as a holder of registered shares or of right of usufruct or pledge on shares, you should notify Royal Vopak of this in writing (Corporate Communication & Investor Relations, Westerlaan 10, 3016 CK Rotterdam) no later than on the Record Date. You can obtain an admission card when you present yourself at the registration desk.
Voting by proxy
If you wish to be represented at the meeting, a legally valid power of attorney signed by you must be received by Royal Vopak (Corporate Communication & Investor Relations, Westerlaan 10, 3016 CK Rotterdam) no later than on the Record Date, and your proxy has to submit the certificate of deposit (if applicable) and a copy of the power of attorney to the registration desk before the meeting opens.
Click here to view the the Shareholders' circulars
Click here to view the Annual Report 2003
