AGENDA for the Annual General Meeting of Shareholders of Koninklijke Vopak N.V. (Royal Vopak) to be held on Thursday, 24 April 2008 in the Eduard Flipse Hall of De Doelen Concert and Congress Building, Rotterdam
entrance via Karel Doormanstraat 223 commencing at 10.00 a.m.
1. Opening
2. Discussion of the Report of the Executive Board on the 2007 financial year
3. Discussion and adoption of the financial statements for the 2007 financial year
4. Accountability for the reserves and dividend policy
5. Proposed distribution of dividend for the 2007 financial year
6. Corporate Governance
7. Endorsement of the Executive Board members’ conduct of the company’s affairs for the 2007 financial year
8. Endorsement of the Supervisory Board members’ supervision exercised for the 2007 financial year
9. Amendments to the remuneration policy
10. (Re)appointment of a member of the Executive Board
11. (Re)appointment of members of the Supervisory Board
12. Purchasing authorisation
13. (Re)appointment of the external auditor for the 2008 financial year
14. Any other business
15. Closing
An explanation of agenda items 4, 5, 6, 9, 10, 11, 12 and 13 follows hereafter in the Shareholders’ Circular.
Items 2, 4 and 6 are discussion items. Items 3, 5, 7, 8, 9, 10, 11,12 and 13 will be put to the vote.
Rotterdam, 8 April 2008
The Executive Board
For the record, the procedure for registration and representation at the forthcoming Annual General Meeting of Shareholders is described below.
Record Date
Admission to the Meeting is for holders of shares in Royal Vopak (and other holders of rights to attend the Meeting) on Thursday, 17 April 2008 (‘Record Date’), following the processing of all sales and purchases of shares until that date, whose names are recorded in one of the registers or subregisters mentioned below and who have expressed the wish to attend the Meeting, in accordance with the conditions set out below. The designated registers and subregisters are the records of the institutions affiliated to the Nederlands Instituut voor Giraal Effectenverkeer B.V. and the shareholders’ register kept by Royal Vopak in Rotterdam.
Holders of bearer shares
If you wish to attend the Meeting as the holder of bearer shares, you must notify ABN AMRO Bank N.V., Kemelstede 2, Breda accordingly, via the bank or agent where your shares are recorded, including confirmation of the number of shares registered in your name. The notification and confirmation must be received in writing by ABN AMRO Bank N.V. no later than the Record Date. Your shares are and will remain registered in your name until the Record Date. The blocking of your shares will be lifted on Friday, 18 April 2008. You will receive a certificate of deposit from ABN AMRO Bank N.V. that you should exchange for an admission card at the registration desk.
Holders of registered shares
If you wish to attend the Meeting as a holder of registered shares or of right of usufruct or pledge on shares, you should notify Royal Vopak of this in writing (Corporate Communication & Investor Relations department, Westerlaan 10, 3016 CK Rotterdam) no later than the Record Date. You can obtain an admission card from the registration desk.
Voting by proxy
If you wish to be represented at the Meeting, a legally valid power of attorney signed by you must be received by Royal Vopak (Corporate Communication & Investor Relations department) no later than the Record Date, and your proxy has to present the certificate of deposit (if applicable) and a copy of the power of attorney to the registration desk before the Meeting commences.
